Email Setup

Monitor your email sending status, domain warmup progress, and daily sending limits to ensure healthy email deliverability.

• Warmup Progress: Track your domain's 14-day warmup journey

Daily Sending Limits: See current limits, emails sent today, and remaining capacity

Server Status: Verify email servers are connected and operational

• Anti-Spike Protection: Understand how the system prevents reputation damage

From your dashboard, click Lead Generation in the sidebar, then click Setup in the submenu.

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You'll see a list of your verified domains with their current sending status.

Each verified domain displays a card showing its current email sending configuration:

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Domain Information:

• Domain Name: Your verified sending domain (e.g., "yourbusiness.com")
• Server Status: Connected (green) or Not Connected (red)
• Sending Status Badge: Active, Warming Up, or Limited

Sending Capacity:

Daily Limit: Maximum emails you can send today

Sent Today: Number of emails already sent today

Remaining: How many more emails you can send today

Last Sent: Timestamp of most recent email

New domains go through a mandatory 14-day warmup period to build sender reputation with inbox providers (Gmail, Outlook, etc.). This gradual increase in sending volume prevents your domain from being flagged as spam.

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What is domain warmup?

Inbox providers like Gmail don't trust new domains with no sending history. They watch for sudden high-volume sending (a common spam pattern). Warmup builds trust by slowly increasing daily sending over 14 days.

14-Day Warmup Schedule:

Day 1: 5 emails/day

Day 2: 10 emails/day

Day 3: 20 emails/day

Day 4: 30 emails/day

Day 5: 50 emails/day

Day 6: 75 emails/day

Day 7: 100 emails/day

Day 8: 150 emails/day

Day 9: 200 emails/day

Day 10: 300 emails/day

Day 11: 400 emails/day

Day 12: 500 emails/day

Day 13: 750 emails/day

Day 14: 1,000 emails/day

After Day 14: Full capacity

plan daily cap, typically 1,000+ emails/day

Warmup Progress Display

Your domain card shows:

• Current Warmup Day: "Day 3 of 14" or "Warmup Complete"
• Progress Bar: Visual indicator (21% = Day 3, 100% = Day 14+)
• Days Remaining: "11 days remaining" countdown
• Today's Limit: Current day's sending limit (e.g., "20 emails" on Day 3)

FiveBucks automatically protects your domain from sudden sending spikes that could damage reputation—even after warmup completes.

How Anti-Spike Protection Works:

1. The system calculates your recent sending baseline using a rolling average of recent activity.
2. Daily sending may be temporarily capped relative to that baseline.
3. As consistent sending increases, your allowable limit increases automatically.

This prevents sudden volume jumps that can disrupt normal sending patterns and affect inbox placement.

Example:

If your domain has been sending around 200 emails per day, the system may temporarily limit how quickly you can scale beyond that level

even if your plan allows higher daily sending.

As you consistently send at higher volumes, your baseline increases and your limits expand automatically.

If your domain hasn’t sent emails in 14+ days, the system automatically applies a soft re-warmup to protect your sender reputation.

What happens:

What happens:

• Daily sending limit temporarily reduces to a conservative safety cap
• Sending limits automatically increase as consistent sending resumes
• Helps prevent deliverability issues caused by sudden volume spikes after inactivity

Why this matters:

Inbox providers monitor sending consistency. A domain that remains inactive for weeks and then suddenly sends a large volume of emails may experience reduced inbox placement.

Understanding Sending Limit Enforcement

FiveBucks enforces sending limits automatically to protect your domain:

Before sending emails:

1. System checks checkSendingAllowed(domainId)
2. Verifies remaining capacity > 0
3. If limit reached: Stops sending, shows error message
4. If partial capacity: Sends only up to remaining limit

During campaign sends:

• If a campaign has 500 emails but you have 300 remaining → Sends 300; the other 200 stay in the system and are sent on a later run when capacity is available (e.g. the next day).

When limits reset:

• Every day at midnight UTC
• "Sent Today" resets to 0
• "Remaining" resets to full daily limit
• "Last Sent Date" updates after each send

Warmup Completion

After 14 days of successful sending, your domain reaches full capacity:

What changes:

Status badge: "Email Sending Active"

green

Daily limit: Increases to your plan's daily cap

typically 1,000-10,000 emails/day

warmup_completed_at timestamp set

• "Days Remaining": Removed
• warmup_completed_at timestamp set

Full capacity benefits:

• Send up to plan limits immediately (no daily caps below plan)
• Anti-spike protection still applies (200% of 7-day average)
• No more warmup delays

Troubleshooting

Hitting Sending Limits Too Quickly

Problem: Running out of daily capacity before finishing campaigns

Solutions:

1. Wait for warmup completion - Limits increase daily during 14-day warmup
2. Spread campaigns across days - Don't send all emails in one batch
3. Check plan daily cap - Your plan may limit total daily sends
4. Upgrade plan - Higher-tier plans offer increased daily caps
5. Use multiple domains - Each domain has independent daily limits

Server Status Shows "Not Connected"

Problem: Domain card displays red "Not Connected" server status

Solutions:

1. Re-verify domain - Go to Domain Verification, click "Verify Domain" again
2. Contact support - Server token may need regeneration

Anti-Spike Protection Blocking Sends

Problem: "Sending limited due to anti-spike protection" error

Explanation: Your sending volume increased too suddenly (>150% of 7-day average)

Solutions:

• Gradual increase - Ramp up daily sending slowly over 7-10 days
• Consistent volume - Send similar amounts daily to build higher 7-day average
• Wait 24 hours - Tomorrow's limit will be higher if today was high-volume

Soft Re-Warmup After Inactivity

Problem: Daily limit dropped after not sending for 14 days+

Explanation: System triggered soft re-warmup to protect reputation after 14+ days of inactivity

Solutions:

• Send consistently - Resume regular sending to complete re-warmup (3-5 days)
• Maintain activity - Send small volumes weekly even during quiet periods
• Use multiple domains - Keep one domain warm while others rest